Message queue
Drafts, not surprises
Each draft shows why it was triggered and who gets it. Approve one, edit it, or send every draft from the same event in one click.
Pilot programNow onboarding the first ops teams
Every arrival. One live picture.
AirBrain tracks every flight your group is on, shows who is affected the moment a flight slips, and drafts the messages for travelers, drivers and hotels. Nothing goes out until you approve it.
- Nothing sends without approval
- Email and SMS
- Minimal personal data, GDPR-ready
Illustration: a rotating globe with flight paths from cities around the world converging on one destination.
app.airbrain.io/plans/northwind-summit
Event and production companies
Speakers, crew and guests landing on dozens of flights.
Incoming tour operators
Incentive groups met by drivers, guides and hotels.
Crew agencies
Rotations where one late flight moves a whole call time.
Product
Replace the spreadsheet and the WhatsApp scramble
When a flight slips, AirBrain answers the three questions that matter: who is affected, who needs telling, and what to say. You review and send.
Person panel
One traveler, full context
Flight timeline, who is meeting them, where they are staying and every message sent.
Rules
Three rules, nothing to build
Delayed, cancelled, landed. Switch each on per plan and choose who hears about it.
Activity log
A record of every change
Status changes, triggers, drafts, sends and failures in one timeline. When a client asks what happened, you can show them.
Flight data
Flights from everywhere, landing on one screen
Your group flies in from a dozen cities. AirBrain follows every flight and shows you the whole group at once, so you're not refreshing airline pages.
- Adaptive pollingChecks rarely when a flight is days out and every few minutes near arrival, within your monthly request budget.
- Freshness you can seeEvery screen shows when data last updated. Stale data is flagged, never hidden.
- Problems caught at importPaste your manifest and see which flight numbers resolved before anyone travels.
Arrivals
Northwind Summit — Lisbon
Updated 12s ago
| Flight | Est. / act. | Status |
|---|---|---|
TP1351 London to Lisbon | 12:50 was 11:15 | Delayed +95 |
AF1024 Paris to Lisbon | 15:30 was 14:25 | Delayed +65 |
LH1166 Frankfurt to Lisbon | 12:10 | In air |
IB3106 Madrid to Lisbon | 10:31 | Landed |
FR8342 London to Porto | — | Cancelled |
EK19X didn't resolve at import. Check it before anyone travels.
How it works
Live on your next group in an afternoon
Import your group
Upload or paste a CSV, map the columns and check which flights resolved. Only name, flight number and date are required.
Switch on the rules
Delayed by more than 60 minutes, cancelled, or landed. Choose the traveler, their meeting contact, you, or a fixed address.
Approve and send
AI drafts a message for each recipient: a revised pickup time for the driver, a hold-the-room request for the hotel. You review, then send.
Trust
Nothing reaches your client unreviewed
Your clients' travelers are your reputation. AirBrain is built so you decide what goes out and when.
Approval by default
Every triggered message is a draft. Auto-send exists only for "landed" and only if you switch it on.
Quiet hours and a pause switch
Checked before every send. One switch stops all outgoing messages across every plan.
Retries you can see
Failed sends retry with backoff and show up in the queue and activity log.
Minimal personal data
Only what's needed to coordinate, with documentation of what is stored where for GDPR reviews.
Pilot program
Run your next group on AirBrain
We're working closely with a small number of ops teams. Bring an upcoming arrival plan and we'll set it up with you.
- We import your manifest with you on a call
- No cost for the pilot group
- A direct line to the people building it